Enrolment Form

Please verify your email below, in order to start your online enrolment application.



REQUIRED SERVICES - for your child's enrolment

(select all that apply)
(select one option only)

Flying Start Eligibility (3 YEAR OLD)

If you are eligible the appropriate program forms will be generated and completed at the end of this enrolment application form


Year Before Full Time School Preschool Program Eligibility (4 YEAR OLD)

If you are eligible the appropriate program forms will be generated and completed at the end of this enrolment application form




CHILD’S PERSONAL DETAILS

PLEASE NOTE:
Names MUST match the child's Birth Certificate or Passport.

CITIZENSHIP

VISA INFORMATION

(if applicable)
(if applicable)

RELIGIOUS AFFILIATION



PREVIOUS CARE/SCHOOLING – Most recent Schools and Preschool or Childcare facilities attended

(Year)
(Year)

HEALTH BACKGROUND



FAMILY DETAILS - PARENT/GUARDIAN 1

Both parents listed on the Birth Certificate should be listed and complete all enrolment forms unless there are Court Orders or Parenting Plans in place to indicate otherwise, or a parent is deceased.

Step-parents and other relatives are not permitted on the enrolment form unless they are appointed as a legal guardian by a current Court Order.

PG1 - PARENT/GUARDIAN LANGUAGE OTHER THAN ENGLISH

PG1 - CITIZENSHIP

PG1 - VISA INFORMATION

(if applicable)

OTHER INFORMATION



Both parents listed on the Birth Certificate should be listed and complete all enrolment forms unless there are Court Orders or Parenting Plans in place to indicate otherwise, or a parent is deceased.

Step-parents and other relatives are not permitted on the enrolment form unless they are appointed as a legal guardian by a current Court Order.

FAMILY DETAILS - PARENT/GUARDIAN 2

PG2 - PARENT/GUARDIAN LANGUAGE OTHER THAN ENGLISH

PG2 - CITIZENSHIP

PG2 - VISA INFORMATION

(if applicable)


PARENTAL SCHOOL EDUCATION

What is the highest year of primary or secondary school the parent/guardian 1 has completed?

(For persons who have never attended school, mark ‘Year 9 or equivalent or below’.)

What is the highest year of primary or secondary school the parent/guardian 2 has completed?

(For persons who have never attended school, mark ‘Year 9 or equivalent or below’.)

PARENTAL NON-SCHOOL EDUCATION

What is the level of the highest qualification the parent/guardian 1 has completed?

What is the level of the highest qualification the parent/guardian 2 has completed?

Glossary

Bachelor degree: Includes Postgraduate Degree, Masters Degree, Graduate Diploma, Graduate Certificate, Bachelor Degree (with Honours) and Bachelor Degree.

Certificate I to IV (including trade certificate): Includes Certificate I, Certificate II, Certificate III, Certificate IV, Trade Certificate, Advanced Certificate, Apprenticeship Certificate, Traineeship Certificate.

Diploma/Advanced diploma: Includes Advanced Diploma, Associate Degree and Diploma.

PARENT OCCUPATION

Information included in the following section will, if your application is successful, be required by the Australian Government as part of the School’s statistical reporting requirements.

  • Please select the appropriate parental occupation group from the list below and place the group number in the box.

  • If the person is not current in paid work but has had a job in the last 12 months or has retired in the last 12 months, please use the person’s last occupation

  • If the person has not been in paid work in the last 12 months, enter ‘8’ in the box.

GROUP 1

Senior management in large business organisations, government administration and defence, and qualified professionals

Senior executive/manager/department head in industry, commerce, media or other large organisation.
Public service manager
(Section head or above), regional director, health/education/police/fire services administrator.
Other administrator
(School principal, faculty head/dean, library/museum/gallery director, research facility director)
Defence Force Commissioned Officer
Professionals
generally have degree or higher qualifications and experience in applying this knowledge to design, develop or operate complex systems, identify, treat and advise on problems; and teach others.
Health, Education, Law, Social Welfare, Engineering, Science, Computing
professional
Business
(management consultant, business analyst, accountant, auditor, policy analyst, actuary, valuer)
Air/Sea transport
(aircraft/ship’s captain/officer/pilot, flight officer, flying instructor, air traffic controller)

GROUP 2

Other business managers, arts/media/sportspersons and associate professionals

Owner manager of farm, construction, import/export, wholesale, manufacturing, transport, real estate business
Specialist manager
(finance/engineering/production/personnel/industrial relations/sales/marketing)
Financial services manager
(bank branch manager, finance/investment/insurance broker, credit/loans officer)
Retail sales/services manager
(shop, petrol station, restaurant, club, hotel/motel, cinema, theatre, agency)
Arts/media/sports
(musician, actor, dancer, painter, potter, sculptor, journalist, author, media presenter, photographer, designer, illustrator, proof reader, sportsman/woman, coach, trainer, sports official.
Associate professionals
generally have diploma/technical qualification and support managers and professionals. Health, Education, Law, Social Welfare, Engineering, Science, Computing technician/associate professional Business/administration [recruitment/employment/industrial relations/training officer, Marketing/advertising specialist, market research analyst, technical sales representative, retail buyer, office/project manager] Defence Forces Senior Non-Commissioned Officer

GROUP 3

Tradesmen/women, clerk and skilled office, sales and service staff

Tradesmen/women generally have completed a 4-year Trade Certificate, usually by apprenticeship. All trades people are included in this group.
Clerks
[bookkeeper, bank/PO clerk, statistical/actuarial clerk, accounting/claims/audit clerk, payroll clerk recording/registry/filing clerk, betting clerk, stores/inventory clerk, purchasing/order clerk, freight/transport/shipping clerk, bond clerk, customs agent, customer services clerk, admissions clerk]
Skilled office, sales and service staff
Office
[secretary, personal assistant, desktop publishing operator, switchboard operator]
Sales
[company sales representative, auctioneer, insurance agent/assessor/loss adjuster, market researcher]
Service
[aged/disabled/refuge/child care worker, nanny, meter reader, parking inspector, postal worker, courier, travel agent, tour guide, flight attendant, fitness instructor, casino dealer/supervisor]

GROUP 4

Machine operators, hospitality staff, assistants, labourers and related workers

Drivers, mobile plant, production/processing machinery and other machinery operators.
Hospitality staff
[hotel service supervisor, receptionist, waiter, bar attendant, kitchen hand, porter, housekeeper]
Office assistants, sales assistants and other assistants
Office
[typist, word processing/data entry/business machine operator, receptionist, office assistant]
Sales
[sales assistant, motor vehicle/caravan/parts salesperson, checkout operator, cashier, bus/train conductor, ticket seller, service station attendant, car rental desk staff, street vendor, telemarketer, shelf stacker.
Assistant/aide
[trades’ assistant, school/teacher’s aide, dental assistant, veterinary nurse, nursing assistant, museum/gallery attendant, usher, home helper, salon assistant, animal attendant]
Labourers and related workers
Defence Forces
ranks below Senior NCO not included above
Agriculture, horticulture, forestry, fishing, mining worker
[farm overseer, shearer, wool/hide classer, farm hand, horse trainer, nurseryman, greenkeeper, gardener, tree surgeon, forestry/logging worker, miner, seafarer/fishing hand]
Other worker
[labourer, factory hand, storeman, guard, cleaner, caretaker, laundry worker, trolley collector, car park attendant, crossing supervisor]



PRIVACY INFORMATION

1. The School collects personal information, including sensitive information about pupils and parents or guardians, before and during the course of a pupil's enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to pupils enrolled at the school, exercise its duty of care, and perform necessary associated administrative activities, which will enable pupils to take part in all the activities of the School.
2. Some of the information we collect is to satisfy the School's legal obligations, particularly to enable the School to discharge its duty of care.
3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, Public Health, and Child Protection laws.
4. Health information about pupils is sensitive information within the terms of the Australian Privacy Principles (APPs) under the Privacy Act 1988. We may ask you to provide medical reports about pupils from time to time.
5. The School may disclose personal and sensitive information for educational, administrative and support purposes. This may include to: other schools and teachers at those schools; government departments (including for policy and funding purposes); the Catholic Education Office, the South Australian Commission for Catholic Schools, the School's local parish and diocese, other related church agencies/entities, and Schools within other Dioceses; medical practitioners; people providing educational, support and health services to the School, including specialist visiting teachers, sports coaches, volunteers, and counsellors; providers of learning and assessment tools; assessment and educational authorities, including the Australian Curriculum, Assessment and Reporting Authority (ACARA) and NAPLAN Test Administration Authorities (who will disclose it to the entity that manages the online platform for NAPLAN); people providing administrative and financial services to the School; anyone you authorise the School to disclose information to; and anyone to whom the School is required or authorised to disclose the information to by law, including child protection laws.
6. From time to time, the school may be required to communicate to parents that personal information has been requested by the Commonwealth and State Governments and the Catholic Education Office.
7. The school may disclose personal information (your name and address) to another Catholic school who may wish to provide you with information to assist you in choosing another Catholic school.
8. Personal information collected from pupils is regularly disclosed to their parents or guardians.
9. The School may use online or 'cloud' service providers to store personal information and to provide services to the School that involve the use of personal information, such as services relating to email, instant messaging and education and assessment applications. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider's servers which may be situated outside Australia. Further information about the School's use of on online or 'cloud' service providers is contained in the School's Privacy Statement.
10. The School's Privacy Statement, accessible on the School's website, sets out how parents or pupils may seek access to and correction of their personal information which the School has collected and holds. However, access may be refused in certain circumstances such as where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School's duty of care to the pupil, or where pupils have provided information in confidence. Any refusal will be notified in writing with reasons if appropriate.
11. The School's Privacy Statement also sets out how parents and pupils can make a complaint about a breach of the APPs and how the complaint will be handled.
12. The School may engage in fundraising activities. Information received from you may be used to make an appeal to you. [It may also be disclosed to organisations that assist in the School's fundraising activities solely for that purpose.] We will not disclose your personal information to third parties for their own marketing purposes without your consent.
13. On occasions information such as academic and sporting achievements, pupil activities and similar news is published in School newsletters and magazines, on our intranet and on our website. This may include photographs and videos of pupil activities such as sporting events, school camps and school excursions. The School will obtain permissions from the pupil's parent or guardian (and from the student if appropriate) if we would like to include such photographs or videos [or other identifying material] in our promotional material or otherwise make this material available to the public such as on the internet.
14. We may include pupils' and pupils' parents' contact details in a class list and School directory.
15. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why.




PARENT/GUARDIAN DECLARATION - Please Read Carefully

1.In applying to enrol my /our child at this school, I/we accept that s/he will be educated in the Catholic faith within a Christian educational environment.
2.I/we accept that support of school staff and cooperation concerning school activities is essential.
3.I/we accept that I/we will abide by school policies as amended from time to time.
4.I/we accept that the school reserves the right to suspend or expel a student for serious or continued breaches of school rules, regulations and/or policies, including conduct that brings into disrepute the good name and reputation of the School.
5.I/we accept the standards the school sets regarding grooming, uniform and personal presentation.
6.I/we accept responsibility for the payment of tuition fees and other costs associated with the education of my/our child as determined and amended from time to time by the school (except where exemptions/remissions have been sought and granted).
7.I/we accept that the school will provide students in Year 2-6 with a device with the cost incorporated into the school fees. Damage classified outside the warranty use of the device resulting in accidental damage or misuse, the normal warranty conditions are void and an Insurance excess will be charged to the family.
8.I/we accept that the school does not accept liability for damage or loss of any personal possessions of students and that insurance for my/our child’s personal possessions is my/our responsibility.
9.I/we consent to the school obtaining information about my/our child, where necessary, from previous schools or agencies/professionals.
10.I/we consent to my/our basic family details (name, email address and telephone number) being revealed to: State Dento other Catholic schools who may wish to provide me/us with information to assist in choosing another Catholic school.
11.I/we consent to my/our personal details (contact name, telephone number, address) being disclosed for pastoral support and Thanksgiving campaigns to the Parish in which I/we reside.
12.I/we declare that all of the information provided in this application is, to the best of my/our knowledge, true and accurate.
13.I/we acknowledge and, if my/our application is successful, accept and agree to all of the above terms and conditions.

PARENT DECLARATION

I/We acknowledge and, if my application is successful, accept all of the above terms and conditions (Clauses 1-13)

Clear
Clear

PLEASE NOTE

In due course, you will be contacted regarding your application for enrolment. If you accept an offer of enrolment, the terms and conditions detailed in this Application for Enrolment are incorporated in the Enrolment Contract.



Registration of Interest
Flying Start 3-year old Preschool Program

1. Registration Information

2. Child Details

If Yes, please select the applicable category below

3. Priority of Access criteria

  • Child with active child protection involvement or active involvement with the child and family support system

  • Child with a recognised disability

  • Asylum seeker and refugee child

  • Child who does not speak English

  • Child of families experiencing or at risk of domestic, family violence

  • Child of healthcare card, concession card or Veteran Gold Card holders

4. Parent / Guardian details


Declaration and Consent

1. Parent/Guardian Declaration and Consent

Declaration – enrolment at other preschool services

Under the 3-year-old preschool program, a child cannot access a Flying Start preschool place at more than one service. Please advise below if your child is enrolled in a different long day care centre or early learning centre so the OECD can determine your eligibility for a place.

Consent to share personal information

To administer the Flying Start Preschool Program and comply with Commonwealth early childhood reporting obligations, the OECD needs to collect certain personal information about each child who accesses the program and their parent/guardian. This includes:

  • the child’s full name, gender, date of birth, home address, Aboriginal and/or Torres Strait Islander status, language background, whether the child is or has been in out of home care and whether they have a disability; and

  • the parent/guardian’s full name, relationship to the child, refugee/asylum seeker status and details of any Health Care Card, Pensioner Concession Card or Veterans Gold Card held.

The OECD uses the information it collects for the purposes set out in the Privacy Notice below.

With your consent, the OECD will collect the above information directly from the Partner Service named at the top of this form, together with your child’s preschool attendance information and any other personal information reasonably required for the purposes of administering the Preschool Program and reporting to the Commonwealth.

Clear
Clear

You are not required by law to consent to the information being shared with the OECD, but if you don’t, your child will not be able to access a government-funded preschool place at this Partner Service.

2. Parent/Guardian Privacy Notice

The OECD is collecting personal information about you and your child for the purpose of administering the Flying Start Preschool Program. This includes determining your child’s eligibility for the program, conducting enrolment duplication checks across preschool services, assessing and providing funding entitlements, managing payments to preschool service providers and monitioring and evaluating the program. If the OECD detects a duplicate enrolment, the OECD will disclose this to any government and non-government service providers with which your child is enrolled.

The OECD also uses the information collected to meet national early childhood reporting obligations. This includes sharing information with the Commonwealth Government (either directly or through the South Australian Department for Education) for the National Early Childhood Education and Care Collection and the National Preschool Attendance Collection to assess performance under the Preschool Reform Agreement and as part of the Report on Government Services and annual Closing the Gap data compilation. De-identified enrolment and attendance information is also shared with the Australian Bureau of Statistics.

In the performance of its functions set out in the Office for Early Childhood Development Act 2024, the OECD may also use the information collected for the purpose of research and evaluation in relation to early childhood development. If the OECD engages a third party to assist with research and evaluation, the OECD will require them to use the information only for those purposes and to adhere to strict requirements about the secure storage and management of the information.

The OECD will not otherwise use or disclose your or your child’s personal information unless required or authorised by law, including under the Office for Early Childhood Development Act 2024, or the South Australian Government’s Information Privacy Principles Instruction (IPPS).

The OECD will securely store and manage the personal information shared with it in accordance with its record keeping and information privacy obligations under law and the IPPS. For further information, you can visit https://www.earlychildhood.sa.gov.au/privacy.

The Partner Service at which you submit this form must separately comply with privacy obligations in relation to your and your child’s personal information, including in relation to the storage and security of that information. If you have any questions, please contact the service directly.

Year Before Full Time School
Preschool Program
(15 hours per week)

Declaration and Consent

1. Child Details

2. Eligibility

Your child is entitled to access 15 hours per week (maximum 600 hours per year) of a government funded preschool program in the year before school in a government or non-government sessional service, or a long day care service. These 15 hours can be accessed across more than one service.

As your child is accessing multiple government funded 4-year-old preschool programs, please provide:

  • The number of hours enrolled in the preschool program per week at Holy Family Catholic School Early Learning (Service 1)

  • The number of hours enrolled in the preschool program per week at another service (Service 2)

NOTE: The combined hours entered for service 1 and 2 cannot exceed 15 hours.

3. Declaration (please tick)

4. Parent/Guardian Consent

Consent to share personal information

To administer the preschool program for children in the year before full-time school and comply with Commonwealth reporting obligations, the OECD needs to collect certain personal information about each child who accesses the program and their parent/guardian. This includes:

  • the child’s full name, gender, date of birth, home address, Aboriginal and/or Torres Strait Islander status, language background, whether the child is or has been in out of home care and whether they have a disability; and

  • the parent/guardian’s full name, relationship to the child, refugee/asylum seeker status and details of any Health Care Card, Pensioner Concession Card or Veterans Gold Card held.

The OECD uses the information for the purposes set out in the Privacy Notice below.

With your consent, the OECD will collect the above information directly from the preschool service named in this form, together with your child’s preschool attendance information and any other personal information reasonably required for the purposes of administering the preschool program for children in the year before full-time school and reporting to the Commonwealth.

Clear
Clear

You are not required by law to consent to the information being shared with the OECD, but if you don’t, your child will not be able to access a government-funded preschool place.

5. Parent/Guardian Privacy Notice

The OECD is collecting personal information about you and your child for the purpose of administering the preschool program for children in the year before full-time school. This includes determining your child’s eligibility for the preschool program, conducting enrolment duplication checks across preschool services, assessing and providing funding entitlements, managing payments to preschool service providers and monitioring and evaluating the program. If the OECD detects a duplicate enrolment, the OECD will disclose this to the services at which the child is enrolled.

The OECD also uses the information collected to meet national early childhood reporting obligations. This includes sharing information with the Commonwealth Government (either directly or through the South Australian Department for Education) for the National Early Childhood Education and Care Collection and the National Preschool Attendance Collection to assess performance under the Preschool Reform Agreement and as part of the Report on Government Services and annual Closing the Gap data compilation. Deidentified enrolment and attendance information is also shared with the Australian Bureau of Statistics.

In the performance of its functions set out in the Office for Early Childhood Development Act 2024, the OECD may also use the information collected for the purpose of research and evaluation in relation to early childhood development. If the OECD engages a third party to assist with research and evaluation, the OECD will require them to use the information only for those purposes and to adhere to strict requirements about the secure storage and management of the information.

The OECD will not otherwise use or disclose your or your child’s personal information unless required or authorised by law, including under the Office for Early Childhood Development Act 2024, or the South Australian Government’s Information Privacy Principles Instruction (IPPS).

The OECD will securely store and manage the personal information shared with it in accordance with its record keeping and information privacy obligations under law and the IPPS. For further information, you can visit https://www.earlychildhood.sa.gov.au/privacy.

The Partner Service at which you submit this form must separately comply with privacy obligations in relation to your and your child’s personal information, including in relation to the storage and security of that information. If you have any questions, please contact the service directly.

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